How to Copy an Event
Learning Objectives
In this help article, you will learn how to...
Copy an event to save you time from entering the information repeatedly
Copying Events
You may have already blocked a cocktail reception for a customer during the group’s stay but now, they would now like to repeat that cocktail reception for the next couple of evenings as well. Instead of creating the cocktail reception again, you can ‘clone’ (or copy) it to save you a lot of time, from otherwise, creating them all one by one from scratch.
To clone an event, follow these steps:
Go to the booking and open it.
Then, make sure the event you are wanting to copy/clone has the most complete information as possible - again this will save time later, and you won't have to edit the cloned events.
Click on the ‘Clone’ tab on the right of the booking.
A window opens for you to complete the next steps:
By default the first field ‘Date to clone’ will appear with the first date of the booking. In the ‘Available records’ field on the right, you will see what items are available for you to clone to the new date. If you click on a different ‘date to clone’ (example, on the 2nd day of the booking), the ‘Available records’ will show you what is available for you to copy over from that day, as it could be different.
Let’s say you want to clone the cocktail reception on the 2nd day of the booking to the 3rd and 4th day. Click into the ‘date to clone’ field and change it to the date you wish to copy from (i.e. the 2nd day).
In the ‘Clone from’ and ‘Clone to’ date fields, enter in the dates you wish to copy to (in this example, these dates would be the 3rd and 4th day of the booking).
The ‘Clone to days’ is an optional field. This is to be used if you have a booking that lasts a month and has many events. The customer wants a dinner every Wednesday, so in this case, you would create one dinner for the first Wednesday and then ‘clone’ this dinner to every Wednesday during their booking, using this ‘Clone to days’ field.
In the ‘Components to clone’ field, select which items to clone if it’s only a specific item, or in our example, select the cocktail reception from the ‘Available Records’ field.
Click on ‘Create’ when done. You can also clone just packages across the next few days if needed.
Refresh your browser page to see your changes.
Best Practices for Cloning Events
You will save a lot of time using the ‘clone’ functionality in Thynk. If a new event is very similar to an existing one, it will save you a lot of time.
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