How to Copy/Clone a Booking

How to Copy/Clone a Booking

Learning Objectives

  1. How to copy a booking to update it with future dates

  2. Why you would want to copy a booking



Copying (Cloning) a Booking and Updating it with Future Dates

In another lesson you have learned how to create a series  of meetings in Thynk.  But sometimes, you host a customer’s group and it’s so successful that they decide to book the exact same kind of business for a future date.  It can be that they keep the number of guests the same, events the same etc, but just have a new future date. 


Instead of creating a brand new future booking, you will copy the last booking and during this process you will then enter the new dates. This procedure is similar to blocking a series of bookings.


To copy a booking, or as we call it, to ‘clone’ a booking, follow these steps: 

  1. First find the booking and open it.

  2. Click on the down arrow on the right of the booking screen, and click on ‘Clone Booking’.



  1. This opens up a new ‘Clone Booking’ window. In the ‘Name’ field, enter the new name of the next meeting/event. 


  1. Next, enter the new arrival date for the next meeting.

  2. The number of attendees is copied from the original bookings, but if you need to change this, you can enter the new number into the field

  3. The first of the checkboxes: ‘Keep all pax’ - if you want to keep exactly the same number of attendees for all events, packages, function rooms in this new booking, you should click on the box to select it.  It’s like making an exact photo copy of the first booking to the new one. 

  4. The next checkbox: ‘Keep rooms pax’ - This keeps only the exact same guest rooms as the original booking. 

  5. The final checkbox: ‘Update room rate’ is important. When you tick this the system will automatically insert the rates that are configured in your PMS (if interfaced) or use the rates loaded in Thynk for the new dates. 

  6. Click on ‘Save’ when done.

  7. Now, you have just created a new booking with the future date! 


Note: if you need to change the number of attendees on the new booking to a different number of attendees, you should leave the first two checkboxes unchecked. 



Best Practices for Copying a Booking 

  • Another example of when you may want to copy a booking is if a company wants to hold an incentive meeting at your hotel, and they wish to book 2 or 3 annual events. You would detail out the first booking and then copy/clone it and insert new dates.



Resources

  1. How to book a series of meetings - Knowledge Base article 



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