Learning Objectives

At the end of this lesson you will know how to…. 

1. View the function diary and how to read it

2. View the guest room availability and how to read it

3. View the combined availability and how to read it

Viewing the Function Diary and Guest Room Availability

Viewing the function diary and availability screens are one of the most common tasks for many different users.  General Managers may want to get an idea of what’s happening in their hotel, F&B Directors may want to see the function diary, and of course, revenue and sales are constantly using these to do their own jobs. 

To View the Function Diary 

For specific instructions, please refer to Thynk University! 👩🏻‍🎓

To View Guest Room Availability

We know that you can view your guest room availability in your own PMS but if your Thynk is connected to your PMS you can view it here. The advantage of looking in Thynk is that if you want to drill down into a booking or specific function/event  from the availability screen, you can do that easily within the same system.  

Note: if you are not connected to your PMS, you will not see the guest room availability in Thynk.  You will need to turn to your PMS.

For specific instructions, please refer to Thynk University! 👩🏻‍🎓

To View Combined Availability

If you have guest rooms function spaces and book events, and you are connected to your PMS, this is a great view to see both your function diary and your guest room room availability in one place!  This allows you to check the function space and at the same time, you can check if the guest rooms are available. 

For specific instructions, please refer to Thynk University! 👩🏻‍🎓

Best Practices 

• The colours on your function diary and availabilities are based on the booking or booking event status.  If these are not already configured for your property, please ask your Thynk Admin to set these up. They can contact Thynk Support if needed.