Parent Resource Grouping

Parent Resource Grouping

What is Parent Resource Grouping? 

The Scheduler shows you in calendar format an overview of meetings/events and function room availability. However, when you have a lot of meeting rooms, you have to keep scrolling through a long list, which is not only cumbersome but also is a waste of time.  

Parent Resource Grouping allows you to group your meeting rooms together.  It also allows you collapse and expand the 'parent' meeting rooms; by collapsing, you can see if any of the 'family' meeting rooms are blocked together by the same client, and by expanding, you can see the details. You also no longer have to scroll down the page to see the availability of all of your meeting rooms.  

Use Cases

  1. You are a sales manager in a hotel with 30 meeting rooms, on the north and south side of the hotel. One of your clients asks you to have a meeting room on the south side. Thanks to the Parent Resource Grouping, you can simply collapse the meeting rooms of the north side, and extend the family of meeting rooms on the south side and get a direct overview of the availabilities requested.
  2. You are the operational manager of a hotel with 5 meeting rooms that can accommodate a maximum of 20 people each. You can connect all the rooms together to accommodate 100 people in the same meeting room. You receive a request for a seminar for 75 people. You can decide to block only 4 meeting rooms. Therefore, in the scheduler, you see that the reservation of all five rooms will not be possible, but visually you will see that one room is not occupied. Therefore, you are not missing any opportunities. 

How to Work with Parent Resource Grouping

To create Families/Groupings, you must create a parent meeting room and then the children ones. In other words, you must create a hierarchy within your meeting rooms.
  1. Understand here how to create and manage families of meeting rooms.

Once you have created your families of meeting rooms, for instance (meeting 1 (25sq) + meeting 2 (25sq) = Meeting 1 & 2 (50sq), you will be able to block them accordingly when you create MYCE Quote. 

Once blocked and saved, you will see this event in the scheduler

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