Using Combination Spaces
When setting up function space, you can add “Combination Spaces.” These are additional function spaces that are blocked on the function diary whenever a primary space is booked. When looking at a function space, you'll see two lists: Combination Spaces (Is Parent) and Combination Spaces (Is Child).
Let's take the example of a Grand Ballroom made up of Ballroom A, B and C. When viewing the function space for Grand Ballroom, you'll see Ballrooms A, B and C in the Is Parent list, as the Grand Ballroom is the "parent" of these spaces. When viewing either Ballroom A, B or C, you'll see the Grand Ballroom in the Is Child list.
What happens when I book an event in a parent function space (ex. Grand Ballroom)?
- All function spaces that are set up as child combos of the parent will be booked during the entire duration of the event in the parent space to ensure there is no overbooking.
What about when I book an event in a child function space (ex. Ballroom B)?
- During the time of an event in a child space, the parent space is also booked. This ensures that if Ballroom B is reserved for the day, the Grand Ballroom is not available during that day.
To see how combination spaces work, follow the steps below:
1. On the Function Diary, see how Spaces can be expanded and collapsed. This is due to the Function Diary Parent Resource assignment.
2. Search for Function Spaces to see the setup
3. Click on Function Spaces
4. Click on Main Level Conference Center
5. See the Main Level Conference Center
The Function Space is bookable, meaning it is available for events. It also has three combination spaces where the Main Level Conference Center is the Parent. When the Conference Center is booked, Ballroom 1+2, the Speakeasy, and the Main Dining Room are all blocked during the same times. As you can see, there is no parent space that blocks the Conference Center.
6. See the Combination Spaces where the Conference Center is Parent
Use the New button to add any additional spaces that should be blocked whenever the Conference Center is reserved.
7. Click on a Combination Space record to see the Child and Parent space.
The Parent is the controlling space. In the case, when the Main Level Conference Center is blocked on an event, the Ballroom 1 + 2 are also blocked.
8. Ballroom 1+2 is a function space that has both parent and child spaces.
When Ballroom 1+2 (shown) is booked, so are Ballroom 1 and Ballroom 2. When the Conference Center is booked, so is Ballroom 1 + 2 (as well as Ballroom 1 + Ballroom 2).
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