Event Listing Report

Event Listing Report

Report Overview

The Event Listing Report displays a list of events for a specified date range.  

Report Uses 

The sales and events team can use the report … 

  • To plan and forecast

  • To post today's event information in the lobby for guests

  • The sales and events team can use this in their morning meetings

  • Operations staff can use this report to review a list of events with no function space assigned due to room conflicts and reassign these to an available function room

  • The front desk staff can keep this handy in case a guest asks where to go for a specific event

How to Run the Report

To run the report, follow these steps: 

  1. At the Home Page, click on the ‘Reports’ tab, ‘All Folders’ on the left side, and click on ‘Thynk Reports’.

  2.  Look for the ‘Event Listing’ Report or you can type ‘Event Listing’ in the ‘search all reports’ field. Click on the report to open it.  [Note: this report will show in your ‘Recent’ reports going forward.]

  1. The report will run based on the filters the standard report was created. Click on the filter button on the right of the screen to see the filters.  In this case, the Event Listing report shows all bookings, with arrival date of May 2023, reservation status of Optional and Confirmed. Click on the filter icon again to collapse the window. 

  1. On the top left of the report, you see a summary: Total Records = total number of events based on the report filters, Total Expected Guests, Total Revenue for the event

  2. The rest of the report shows you each event name with the following fields:  booking name, start date and time of the event, function space name, booking event name, description (if there was anything in this field on the event), expected guests, setup type, function type, show function name, event status, and keep scrolling to the right to see the total revenue. 

  3. As in all reports, you can change the filters by editing the report. To do this, click on the arrow down next to the ‘Edit’ button and ‘Save as’ to save it as a new report to keep the original report unchanged. 

  1. At the next window, name your new report and complete the ‘Report Name’, and ‘Report Description’ fields. The ‘Report Unique Name’ will be auto generated. Select the report folder (My Folder, if you have it) and ‘Save’.

  2. On the next screen, on the left, click on ‘Filters’ to make changes to the filters. 

  1. To add columns or move them, click on ‘Outline’ on the left of the report edit screen. To add a column simply type in the field name in the ‘Add column’ search bar. To delete a column, click on the x.