Adding Set Up & Breakdown Duration for an Event
What Setup & Breakdown times are and how they are used?
How to adjust the Setup & Breakdown times for Function Spaces on an event
How these look in the function diary
What happens if you can book an event during another event’s Setup & Breakdown times
What are 'Setup & Breakdown Durations’?
Setup & Breakdown durations indicate the time required (in minutes) by your team to either set up or break down an event in a given function space
For instance, an event could take 60 minutes to set up and 40 minutes to break down (dismantle).
This feature is designed to enable you to reserve the necessary time, ensuring that no other activities are scheduled during that period. It also serves as a reminder for your team, highlighting the allocated time for preparation and cleanup.
Only Admins can add default Setup and Breakdown durations per space, however, you are able to override this if adjustments are needed for their events.
For specific instructions, please refer to the lesson: https://learn.thynk.cloud/courses/take/events/texts/52003778-how-do-i-add-setup-and-breakdown-times-to-events
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Best Practices for Setup & Breakdown Duration
Always follow your internal SOPs on the amount of time needed for Setup & Breakdown durations per function space
Add setup and breakdown times based on past experiences or requirements unique to each event. This helps prevent conflicts and ensures sufficient time allocation.
Regularly review and update setup and breakdown durations based on evolving needs or changes in event requirements.
Resources
Related Articles
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